What is the function of meeting minutes?

• A. They provide an official record of what happened at the meeting, including motions and votes.
• B. They set the agenda for the next meeting.
• C. They determine committee assignments.
• D. They record attendance.

Answer: (A)

The function of meeting minutes is to provide an official record of what happened at the meeting, including motions and votes. Minutes capture the decisions that were made, who made and seconded motions, the outcome of votes, and any action items assigned to participants. This creates a precise historical account that helps absent members catch up, guides the implementation of decisions, and can be used for accountability and reference by stakeholders or auditors. While minutes may also note attendance and other procedural details, their primary role is to document decisions, actions, and formal outcomes of the meeting.